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Easily generate multiple templates for frequently used documents and schedule recurring transactions for future periods. By doing so, enhance productivity and efficiency in your daily routines with just a few straightforward steps.
Effortlessly manage your recurring transactions and accounting entries by scheduling them ahead of time. This feature helps eliminate the burden of repetitive and tedious workloads. You have the flexibility to set up automatic generation of entries or receive reminders for manual processing, allowing you to streamline your business operations efficiently.
Simplify the process of sending documents, reports, or locations through WhatsApp effortlessly. By maintaining the recipient’s WhatsApp contact number, all you need to do is key in the message and hit “Send.” Instantly, the recipient will receive the message along with the download link via WhatsApp, making sharing seamless and efficient.
Design a template for frequently used documents like Cash Sale and experience rapid processing in subsequent billings. Visualize the time-saving benefits for various documents, such as Quotations, Sales Orders, Invoices, Credit Notes, Request Quotations, and Cash Sales, as you streamline your workflow with these templates.
With our enhanced features, stock replenishment becomes easier and faster than ever before. Simply browse the Reorder Advice whenever you need to, review the listed or proposed items along with their quantities for purchase, and immediately Generate Purchase Orders to send to your suppliers. This streamlined process can increase stock reorder efficiency by up to 80%, saving you valuable time and effort.
1.Experience the convenience of Instant Smart Stock Recalculation. Whenever you make changes to sales or purchase documents that impact dates, quantities, prices, or stock item locations, the Intelligent Costing feature will automatically trigger a smart stock recalculation process.
This powerful functionality even extends to backdated sales and purchase documents like Purchase Invoices, Purchase Returns, Sales Invoices, and Credit Notes. Whether you need to edit, delete, or cancel earlier saved sales or purchase documents involving date, quantity, price, or location, the system will efficiently recalculate the stock costing, reducing administrative work and eliminating the need for constant monitoring.
The recalculation process is incredibly efficient, targeting only the modified transactions, resulting in up to 99% time savings. With no more hassles on IT administrative tasks or manual stock recalculation progress tracking, you can focus on other critical aspects of your business.
2. Experience the benefits of Timely & Accurate Stock Costing Reports with our Intelligent Costing module. You can rely on real-time data and precise stock costing reports, ensuring accurate product profit margins and preventing sales at incorrect prices. This feature is particularly advantageous for businesses dealing with a substantial volume of transactions, a wide range of stock items, and retailers handling fast-moving products.
Following a stock take, the system will identify any variances between the physical quantity and the book quantity. Your task is simply to decide whether you wish to automatically generate stock adjustment entries based on these discrepancies.
Now, for every stock item, you could manage up to 6 levels of selling prices, each tailored to different customer categories. With the option to set specific percentage margins and markdown rates for each price level, the selling prices will automatically adjust according to any changes in the Cost price. This feature offers you greater flexibility in pricing strategies and ensures pricing accuracy across various customer segments.
To enhance filtering and enable more flexible analysis reporting, inventory items can now be categorized based on various attributes, such as Item Group, Item Type, Item Brand, Item Category, and Item Class. This comprehensive differentiation allows for better organization and deeper insights into your inventory data.
By specifying the applicability of stock items, you can efficiently manage items that are not meant for sale (e.g., for internal use) or are only utilized in specific processes (e.g., raw materials used exclusively in making finished goods). This approach reduces the burden of non-relevant items during various processes like Sales, Purchase, POS, Raw Materials, and Finished Goods, streamlining your workflow and ensuring a more focused and effective inventory management system.
When generating a new document through the Transfer method, you have the flexibility to opt for either ‘Transfer To,’ which involves creating a new document from an existing one, or ‘Transfer From,’ where you utilize an existing document to create a new one. This choice empowers you to select the most suitable approach based on your specific needs and preferences.
Whenever a document creation breaches the credit limit, a prompt will immediately appear on your screen, seeking your approval before proceeding. This efficient and convenient feature ensures that any potential credit limit violations are promptly brought to your attention, allowing you to take appropriate actions and maintain effective credit management.
Autocount accounting & inventory software is designed to offer smoother flows for recording, transaction, and tracking processes. Notably, special emphasis is placed on enhancing the efficiency of consignment, deposit, purchasing, and related documents flow. These improvements ensure a more streamlined and seamless experience throughout your business operations.
Whether you are a consignor or consignee, what matters most to you in the software is a smooth flow of consignment activity records and comprehensive reports. Our Consignment Module covers everything, starting from the creation of consignment notes to the transfer of consignment returns and invoices, along with detailed inventory status reports. You can trust our software to efficiently handle all aspects of consignment management to meet your needs effectively.
In a single screen, you can access a comprehensive overview of the entire flow of related documents. This includes non-accounting documents, official business billing, as well as payments or credit notes. Additionally, you have the convenience of clicking on any document to drill down into its specific details. This seamless navigation provides a holistic view of your business processes, enhancing your overall efficiency and decision-making.
With our advanced keyword search feature, you can easily access all partially and fully matched records. This powerful search capability is designed to significantly simplify your life, making tasks more efficient and effortless than ever before. It’s a game-changer that will have a substantial positive impact on your daily operations.
Make yourself feel comfortable by selecting your preferred theme colour when logging into the software. This simple customization can enhance your comfort and overall experience while using the software. So why not choose the colour that resonates with you the most?
Choose from our meticulously curated selection of 5 Editions, each designed to cater to the specific needs of various types of businesses. With this approach, you can avoid unnecessary costs by paying only for the features you truly require. If you need a particular module not included in your selected Edition, simply request to add it on, and we will be more than happy to accommodate your needs.
This edition contains purely accounting function (without Invoicing and stock control). In this edition, you will find complete functions of General Ledger, Account Receivable and Account Payable.
Suitable for accounting service companies, freelance accountants, and anyone who need to do full set of account.
This edition contains all functions in AutoCount Account Plus Edition, added with invoicing which have stock control (Simple Stock).
Suitable for companies that requires inventory control and wish to perform direct billing (without Sales Order function) that comes with accounting functions.
This edition contains all functions in AutoCount Express Plus Edition, added with Multi-UOM and then Complete Invoicing and Stock Control functions that support full transfer and partial transfer.
Suitable for companies who have one or more of the following characteristics:
Need to deal with stock items using basic Invoicing and Stock Control ;
- Need to use Sales Order to keep tracks of customers’ orders;
- May need to create additional fields to store data.
This edition contains all functions of AutoCount Basic Edition, added with Landing Cost, Basic Multi-Location, Consignment, FOC Quantity, and Scripting features.
Suitable for companies who have one or more of the following characteristics:
- Need to purchase goods from overseas;
- Need to manage outlets or/and warehouses;
- Need to sell products in loose packing;
- Need to consign goods to customers;
- Need to give Free of Charge Items on customers volume purchase.
This edition contains all functions of AutoCount Pro Edition, added with Advanced Multi-UOM, Filter by Salesman, Remote Credit Control, Item Package, Basic Assembly, Item Batch, Serial Number Control, and Multi-Dimensional Analysis features.
Suitable for companies who have one or more of the following characteristics:
- Need to show stock reports in different units of measurement;
- Need to allow a salesperson to view/access documents/bills created by himself only;
- Need to remote approve/reject a request of credit control sent from other PC;
- Need to have different product packages sales such as hamper;
- Need to do simple assembles of raw materials into finished goods;
- Need to further control and differentiate products by using batch number;
- Need to further control and differentiate products by using serial number;
- Need to do analysis of sales and purchase using pivot table.
SST, GST, Project, Multi-Currency
Performs multi-currency accounting effortless. Automatically tracks and converts foreign currency into local currency instantly. Foreign Invoices made simple through automatic exchange rate or you may even enter it manually.
GL, AR, AP
Every accounting software core engine. Handles your company account transactions and generates reports like Trial Balance, Profit & Loss, Balance Sheet and more.
— IRAS – Form C-S
— ACRA – Simply XBRL / FS
— ACRA – Annual return
Budget & Advanced Financial Report
Advanced Financial Report
Includes Cash Flow Forecasting Report. This report allows you to forecast Cash Payments and Receipts Daily, Weekly, Bi-Weekly, Monthly, Quarterly or Yearly. This module also has a Custom Column feature in financial report, providing some flexibilities in the presentation of financial reports.
A powerful module that allows you to build your own formulas for calculation purposes. Can also use to construct SQL commands to pull and capture data or perform conditional statements.
Functions: QT, DO, IV, CS, CN
Reports: Monthly Sales Analysis, Profit and Loss of Documents (it is available when Simple Stock is included), Top/Bottom Sales Ranking, Price History.
Functions: PO, PI
Reports: Monthly Purchase Analysis
Functions: GR, PR, Stock Adjustment
Reports: Stock Balance, Stock Card, Stock Movement, Item Profit Margin
Functions: All Sales functions.
Reports: Sales Analysis by Documents, Customer Price List, Sales Agent Contribution
Functions: All Purchases.
Reports: All Purchase Reports include Monthly Purchase Analysis, Purchase Analysis by Document, Supplier Price List
Functions: All Stock functions.
Reports: Available Stock Status, Reorder Advice, Inventory Physical Worksheet, Stock Aging
Allows multiple unit of measurement for each stock item. Allows you to perform transactions of an item with different UOM. However, this module only supports reporting for single UOM only. For Multi-UOM report, refer to Advanced Multi-UOM module.
Providing detailed trail records in the system. Activity Stream module allows you to track and trace almost every action that is being executed by each user of the system.
Allows multiple unit of measurement (UOM) for each stock item. Allows you to perform transactions of an item with different UOM. Built in with Auto UOM conversion function to convert your item dynamically between different UOMs if enough quantity is available and comes with Multi-UOM reports for analysis.
Handles consignment business in your company. Either you’re the consignee or the consignor, consignment module allows you to do both. Consignment reports are also available to track outstanding and consignment billing can be made within clicks.
A module for Free of Charge (FOC) analysis. Built in report to track any FOC products given to your clients against its cost.
Handles landed cost from your purchases. Automatic calculation and distribution of cost to your purchases by subtotal, weight or volume. Saving time to ratio out costing on your purchases.
Multi-Location module helps to manage your inventory, sales and purchases throughout different locations. Able to produce location-based reports to track performances if required.
With scripting module, you can implement scripts to customize some of the functions available in AutoCount to fit your needs. Example such as mandatory input on certain fields, disabling buttons, automate certain processes and even more.
Advanced Item module has 3 additional analysis codes at inventory level for analysis and reporting purposes. Suitable if you find the built in Item Group and Item Type is not enough for your analysis.
Filter by salesman
Manages sales agent access. Access control on each salesman so that they cannot access other agent’s client information or transactions. Good for company that wants to have a better control over their salesman.
Allows you to create unlimited item batches and control the selling of these batches by dates. Generates reports by batches to track quantity and sale performance of each batch.
Provides item package functionality. Allows bundling of multiple products into a package for sales purpose. Also has an expiry date to control the package sales for a certain period.
/ Item Template
One of the best analysis reports you can find in the system. Generates pivot reports and provides a range of flexibilities on the information that you want for analysis purposes. Easy and convenient module for detailed analysis on business performances. Available for both Sales & Purchases.
Remote Credit Control
Handles credit limit approvals. Allows you to perform bill approvals for customers that have exceeded credit limit within seconds from your desk. Also built in with responsive technology for better performance.
Manufacturing company core module. Manages raw materials and finished goods through Item BOM and creates assembly orders for assembly /manufacturing purpose. Outstanding reports to track and trace all assembly processes.
Consists of Foreign Currency Revaluation and Unrealized Gain/Loss functions to handle outstanding transactions in foreign currency based on exchange rate. Also comes with a Tax Currency feature to handle taxes in a different currency instead of your local/home currency.
Also known as Application Programming Interface (API). This module allows you to perform integration between third party system with AutoCount Accounting through plug-ins or inhouse developed programs.
Membership program module. Allows you to create members, rewarding points and point redemption on membership purchase. Bonus point reports to monitor points earned and redemption activities.
Similar to Project Module. Department module allows you to do departmental accounts and generate reports for each department for deeper level of analysis on the company.
A module to export your GL, AR and AP transactions from one account book to another.
A module to export your Stock, Sales and Purchases transactions from one account book to another.
Filter by account
Securing confidential information in your accounts. Restricts user access to certain accounts / GL codes such as Salary or Commission while still allowing them to work on other parts of company accounts.
Import Third Party Xml
A module to import XML files into AutoCount Accounting. This is useful if you wish to integrate with another system whereby the 3rd party system generates its data in predefined XML format and import it into AutoCount Accounting.
Multi-Dimensional Price Book
Multi-Dimensional Price Book module allows you to manage multiple rules and matrix pricing so that you can implement them with ease. Matrix pricing can be controlled by Date, Items, Locations, Projects, Debtors, Agents and many other more that you could imagine.
An extension to Stock Assembly module. Allows you to maintain multi-level BOM item, raw to semi-row or /and finished goods
Allows serial number control on product, capturing its movement from purchases to sales. Serial number inquiry functions and reports are also available to monitor your serial number closely.
An extension of Stock Assembly Module. This module allows you to breakdown your product for other purposes such as reselling or re-assembly.
Allows revaluation of outstanding transactions in foreign currencies based on exchange rates. Able to generate journals and automatically reverse it on the next day so that you could recognise the gain / loss for accurate monthly reports.
Sales Order Processing
Manages your Sales Order process till Delivery Order. This module is useful for companies that have separated departments performing each role from Sales Ordering, Purchasing and Delivery.
Assembly Order Processing
Manages your Sales Order process till Delivery Order that involves Stock Assembly. This module is useful for manufacturing companies that have separated departments performing each role from Sales Ordering, Stock Assembling and Delivery.
In addition to the existing modules and plug-ins, Rockbell offers the unique capability to provide tailor-made plug-ins specifically for your needs. We can accommodate ANY customization you desire, making it possible to include features not available in the standard Autocount software. Our team is dedicated to meeting your specific requirements, ensuring you get the functionalities you want and need to enhance your business operations effectively.
Bank Giro Payment is designed for users who need to make bulk payments efficiently. It simplifies the process by allowing you to record supplier bank details and easily upload a payment file to your bank, streamlining the payment to suppliers effortlessly. With just one click, you can notify the supplier via email once the payment is made, eliminating the risk of human error that may occur during manual transfers. This feature is a convenient and error-free solution for managing bulk payments with ease.
E-commerce Integration is offered to users who manage both online and offline sales. This integration ensures that all sales are accurately recorded into the Autocount accounting system without the need to worry about human errors, such as incorrect transaction entries. By seamlessly integrating e-commerce sales, the accounting system ensures precise and error-free record-keeping, simplifying your business operations and enhancing accuracy in financial reporting.
Autocount Software has a open API function which allows Integration with third party solutions, one of the many third party vendors we have worked with is DinePlan POS. We have created a Seamless integration between Autocount Accounting and Dine Plan revolutionizes financial management for restaurants. By eliminating manual data entry, reducing errors, and automating processes, this integration enhances operational efficiency, improves decision-making capabilities, and empowers businesses to provide exceptional dining experiences. As a result, restaurant owners can focus on delivering quality food and service while enjoying accurate and real- time financial insights.
Mobile ordering application is designed for salesman who require to access to information on-the-go. It seamlessly integrates with the Accounting and Inventory systems, providing a platform for sales staff to access the necessary data and place orders directly when visiting customers. This streamlined process accelerates the sales cycle.
Once an order is successfully placed, the inventory level is instantly updated in real-time. Sales personnel can promptly send customers their Delivery Order and Invoices through the application, eliminating the need for hardcopy documents. Additionally, when viewing a customer’s account on the platform, any outstanding payments will be visible, enabling salespersons to collect payments during their visitations. This comprehensive solution empowers sales teams with efficient tools to enhance customer interactions and streamline the order-to-payment process.
The Sales Commission plug-in is tailored specifically for HR to simplify salary calculations. It streamlines commission calculations, allowing them to be based on either the full invoice amount or specific items within the invoice, with customizable formula options. This flexibility empowers you to set rates as needed and use formulas to rationalize them, especially when combining Entitlement Rate with Sales Document Rate or Item Rate. This plug-in ensures smoother commission calculations, providing HR with an efficient and accurate tool for managing sales commissions and salary calculations.
Motor vehicle workshop plug-in is design for the purpose of maintain vehicle information, enter vehicle information under sales document.
There are few additional features like Image Search, Incentive Point added in this Plug Ins.
Autocount Accounting Software is versatile and suitable for a wide range of industries. Some of the industries that can benefit from Autocount Accounting Software include:
Retail: For managing sales, inventory, and customer data in retail businesses.
Manufacturing: To track production costs, manage inventory, and handle manufacturing processes.
Trading and Distribution: For inventory management, sales tracking, and distribution management.
Services: To manage billing, invoicing, and financial transactions for service-based businesses.
Construction and Engineering: To handle project costing, job costing, and materials management.
F&B (Food and Beverage): For point-of-sale (POS) operations, inventory control, and financial management.
Wholesale: To manage inventory, sales, and financials for wholesale businesses.
E-commerce: For online businesses to manage orders, inventory, and financials.
Healthcare: To manage billing, invoicing, and financial transactions for healthcare services.
Education: For managing financials and transactions in educational institutions.
These are just a few examples, but Autocount Accounting Software can be adapted and tailored to suit the specific needs of various industries, making it a suitable choice for businesses across different sectors.
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